Notice of Privacy Practices
Effective September 8, 2026
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Our commitment
Harding Medical Institute is required by law to maintain the privacy of your protected health information ("PHI"), to give you this notice of our legal duties and privacy practices, and to follow the terms of the notice currently in effect.
How we may use and disclose your health information
- Treatment. We use your PHI to provide, coordinate, and manage your care — for example, sharing lab results between the clinicians involved in your treatment, or with a laboratory or pharmacy.
- Payment. We may use and disclose PHI to bill and collect payment for services, including preparing a superbill you may submit to your insurer for out-of-network reimbursement. Harding Medical Institute has opted out of Medicare.
- Health care operations. We may use PHI for quality improvement, training, licensing, and other activities needed to run the practice.
- Appointment reminders and health information. We may contact you to remind you of appointments or to tell you about treatment options and health-related services that may interest you.
- As required by law and for public health. We may disclose PHI when required by federal, state, or local law, for public health activities, to health oversight agencies, in response to court orders or subpoenas, to avert a serious threat to health or safety, and in other situations permitted or required by law.
- Family and friends. With your agreement, or when you are unable to object, we may share information with a family member or friend involved in your care.
Business associates. We may share PHI with companies that perform services for us — for example, our electronic health record vendor, laboratories, and our contact-management system — under written agreements that require them to protect your information.
Email and text messages. If you ask us to communicate with you by email or text, we will, and we may include health information in those messages. Ordinary email and text are not encrypted and could be read by others. You may withdraw this preference at any time.
Florida law. Where Florida law gives certain records extra protection — including mental health, HIV/AIDS, sexually transmitted infection, and substance-use treatment records — we follow the stricter rule and will not disclose those records without your specific written authorization except as the law allows.
Uses that require your written authorization
We will not use or disclose your PHI for marketing purposes, sell your PHI, or disclose psychotherapy notes (if any) without your written authorization. Any other uses not described in this notice will be made only with your written authorization, which you may revoke at any time in writing, except to the extent we have already acted on it.
Your rights
- Inspect and copy. You have the right to inspect and obtain a copy of your medical and billing records, including an electronic copy if we maintain the record electronically. We may charge a reasonable, cost-based fee.
- Request an amendment. If you believe information in your record is incorrect or incomplete, you may ask us to amend it. We may deny the request in certain circumstances and will tell you why in writing.
- Accounting of disclosures. You may request a list of certain disclosures we have made of your PHI, other than for treatment, payment, and operations.
- Request restrictions. You may ask us to limit how we use or disclose your PHI. We are not required to agree, except that we must agree to restrict disclosure to a health plan for services you have paid for in full out of pocket.
- Confidential communications. You may ask us to contact you in a specific way (for example, only at a certain phone number or address).
- Breach notification. You have the right to be notified if a breach of your unsecured PHI occurs.
- Paper copy. You may request a paper copy of this notice at any time, even if you agreed to receive it electronically.
Changes to this notice
We reserve the right to change this notice and to make the revised notice effective for PHI we already hold as well as information we receive in the future. The current notice is posted in our office and on our website.
Complaints
If you believe your privacy rights have been violated, you may file a complaint with our Privacy Officer using the contact details below, or with the U.S. Department of Health and Human Services, Office for Civil Rights: 200 Independence Avenue SW, Washington, DC 20201; 1-800-368-1019; www.hhs.gov/ocr/privacy/hipaa/complaints. We will not retaliate against you for filing a complaint.
We do not use your PHI for fundraising, and we do not sell your PHI.
Contact
Privacy Officer, Harding Medical Institute
6200 Metrowest Blvd, Suite 105, Orlando, FL 32835
(407) 210-2101 · info@hardingmedicalinstitute.com